Legal
Privacy Policy
The Speakers Agency is a trading name of T.H.ENTERTAINMENT LTD.
Effective Date: 13 April 2021
Last Updated: 18 November 2025
This Privacy Policy explains how T.H.ENTERTAINMENT LTD (“The Speakers Agency”, “we”, “us”, or “our”) collects, uses, and protects the personal data of users (“you”) who interact with our website, thespeakersagency.com, in compliance with the UK General Data Protection Regulation (UK GDPR).
1. Data Controller Contact Information
The Data Controller responsible for the processing of your personal data is:
- Legal Entity: T.H.ENTERTAINMENT LTD
- Trading Name: The Speakers Agency
- Primary Location: England, United Kingdom
- Website: https://thespeakersagency.com
- Contact Details: enquiries@thespeakersagency.com
2. Personal Data We Collect
We collect personal data primarily through the online booking and inquiry forms on our website, through direct communication, and automatically via site activity.
Data Collected Directly from Clients (via Booking/Inquiry Forms)
When you submit an inquiry or use the booking form, we collect the following personal data to fulfill your request:
| Category of Data | Specific Data Points Collected | Purpose and Legal Basis (UK GDPR) |
|---|---|---|
| Identity Data | Name (First & Last), Contact Name on Day, Business Name, Job Title | Legitimate Interest in processing your inquiry and Performance of a Contract for potential booking agreements. |
| Contact Data | Email Address, Phone Number, Full Business Address, On-Day Contact Number | Performance of a Contract and necessary communication for fulfilling your booking requests. |
| Event Data | Event Date, Venue Address, Event Title, Audience Number and Profile, Event Requirements | Performance of a Contract for fulfilling the speaker booking service. |
Data Collected Automatically
We collect certain information automatically when you visit or interact with our website:
A. Usage and Technical Data (via Google Analytics/Cookies)
- Usage Data: Details about how you use our website (pages viewed, time spent, links clicked).
- Technical Data: Browser type and version, time zone setting, operating system, and device identifiers.
B. Site Search Log Data When you use the internal site search function, we log the following information:
- Search Query
- IP Address (The IP address is stored for security and auditing purposes.)
- Hit Count (number of search results found)
- User ID (for users who are logged in)
- Date and Time of the search
We process Search Log Data under the legal basis of Legitimate Interest for maintaining site security, auditing activity, and improving search functionality.
3. How We Use Your Personal Data
We use your personal data for the following purposes and rely on the corresponding legal bases under the UK GDPR:
| Purpose of Use | Legal Basis for Processing (UK GDPR) |
|---|---|
| Fulfilling Booking Requests | Performance of a Contract (to take steps at your request before entering into a contract). |
| Communication | Legitimate Interest (responding to your inquiries, providing updates on your booking, or following up on event details). |
| Website Monitoring & Improvement | Legitimate Interest (analysing visitor behaviour to maintain and improve the website functionality, user experience, and service delivery). |
| Security and Auditing | Legitimate Interest (logging site search activity and IP addresses for security, auditing, and fraud prevention). |
4. Disclosure of Your Personal Data
We may share your personal data with the following parties:
- Speakers and Agents: We must share relevant contact details, event data, and business information with the requested speaker and their management team to facilitate the booking, scheduling, and contract negotiation.
- Service Providers: We use Google Analytics to analyse website traffic. Google’s processing of data is subject to their own privacy policies.
We do not sell, rent, or trade your personal data with third parties for marketing purposes.
5. Data Retention
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
- Booking/Inquiry Data: We retain data related to potential or finalised bookings to manage client relationships, contractual obligations, and meet legal/tax obligations.
- Site Search Log Data: The logs generated by the site search function, including the search query and associated IP address, are stored indefinitely for security, auditing, and historical site analysis purposes.
6. International Data Transfers
As T.H.ENTERTAINMENT LTD is based in the UK, we aim to process your data within the UK or European Economic Area (EEA). However, we work with international speakers and services (such as Google Analytics) that may involve transferring your data outside the UK/EEA.
Where data is transferred outside the UK/EEA, we ensure adequate safeguards are in place, typically through the use of standard contractual clauses (SCCs) approved by the UK government, to ensure your personal data is treated securely.
7. Your Data Protection Rights (UK GDPR)
Under the UK GDPR, you have the following rights regarding your personal data:
- Right to be Informed: The right to be informed about how your personal data is being used (which this policy aims to do).
- Right of Access: The right to request a copy of the personal data we hold about you.
- Right to Rectification: The right to correct inaccurate or incomplete data we hold about you.
- Right to Erasure (‘Right to be Forgotten’): The right to ask us to delete your personal data in certain circumstances.
- Right to Restrict Processing: The right to ask us to suspend the processing of your personal data.
- Right to Data Portability: The right to request a transfer of your data to another party.
- Right to Object: The right to object to the processing of your personal data in certain situations (e.g., direct marketing).
- Rights related to Automated Decision Making and Profiling.
To exercise any of these rights, please contact us using the details provided in Section 1.
8. Lodging a Complaint
If you have any concerns or complaints about our data processing, you have the right to lodge a complaint with the supervisory authority for data protection in the UK:
- Information Commissioner’s Office (ICO): www.ico.org.uk
We would, however, appreciate the chance to deal with your concerns before you approach the ICO, so please contact us first.
9. Changes to this Policy
We may update this Privacy Policy from time to time. The latest version will always be posted on this page with an updated “Last Updated” date.
